Institutional Towels: Multi-Site Procurement Guide

Create a shared article list

Assign a reference to each towel article and record its finished size, weight, composition, colour and border. Identify which sites use each reference. Agree how quantities and packing will be reported so different locations order the same approved quality.

Connect specifications to service conditions

Provide the intended wash process, handling and replacement criteria. Request trials for the quality actually offered. Requirements for healthcare, hospitality or another application should be named explicitly rather than inferred from the broad word institutional.

Control replacements and inspection

Retain an approved sample and the version of the specification used for the order. Set measurement and appearance tolerances, carton identification and inspection reporting. When an article changes, record the revision before mixing the new quality with an existing programme.

What to include in your enquiry

• Article codes and site requirements
• Service and laundry acceptance criteria
• Version control and carton identification
• Quantities, delivery country, required date and packing requirements.

Al Haseeb Textiles reviews your brief against the proposed quality. Request written confirmation of the specification, sample terms, minimum quantities, price and programme timing. Keep the approved sample and quotation together as the purchasing reference.